Overseas Screening (OSS)
The purpose of overseas screening is to ensure that the medical, dental and educational needs of service members and their families can be met with existing resources. Please be aware that many specialty services are not available on Okinawa.
Overseas screening is required for Command Sponsorship of dependents. Service members who acquire dependents prior to arrival on Okinawa must ensure that screening of those dependents is completed prior to arrival. Further, any change in medical, mental health or dental status after completion of screening and before arrival will require re-screening.
Basic steps for conducting Suitability Screening:
Start the Suitability Screening process immediately upon receipt of orders (Marine Corps) or Letter of Intent for orders (Navy) by contacting your area Suitability/Overseas Screening Coordinator or the nearest Medical Treatment Facility.
Required documents include:
- [A] NAVMED 1300/1 (Medical, Dental and Educational Suitability Screening for Service and Family Members)
- [B] DD 2807-1 (Report of Medical History)
- [C] DD 2792-1 (Special Education/Early Intervention Summary) for school age children 3-21 and must be signed by school official 2014 form
Ensure eligible family members with special needs, whether it be medical, educational or both are enrolled in the Exceptional Family Member Program (EFMP).
For further details and to address specific questions about any related Suitability Screening issues, please see your area screener. The screener will be able to go into great detail and answer all inquiries pertaining to your specific situation.
Per BUMEDINST 1300.2B, the Suitability Screening process is required to be completed within 30 days of receipt of Orders (Marine Corps) and 30 days of LOI for Navy service member and 60 days for their dependents. It is important that a Suitability Screening is completed on each service and family member that is selected to come overseas. For an overview of the Suitability Screening process and assigned areas of responsibility, click on the Navy/USMC Suitability Screening Flowsheet/Overview link.
If an improperly screened individual arrives at the overseas location with special needs, the requirements of the individual might exceed the capabilities of the new duty station and undue work and family related stress could result. These could include, but are not limited to: increased absences from duty, decreased quality of life, unplanned expenditures of temporary additional duty (TAD/TDY) funds and quite possibly early return of dependents (ERD) or Tour Curtailment.
When a case of improper screening is identified, an Overseas Screening Deficiency Report (OSDR) will be submitted (as required by BUMEDINST 1300.2B) to the transferring/losing command, gaining command, BUMED, and COMNAVPERSCOM or HQMC (as required by MILPERSMAN 1300-306). See the relevant references or the Sample OSDR for more information.
For further details and to address specific questions about any related Suitability Screening issues, please see your local area screener. The screener will be able to go into great detail and answer all inquiries pertaining to your specific situation.
WESTPAC Suitability Screening Coordinator Contact Information:
U.S. Naval Hospital Okinawa, Japan:
Off-base or cell phone in Japan: 098-971-7408
Email: usn.butler.navhospokinawaja.mesg.OverseasScreeningCoord@mail.mil?subject=Overseas Screening
U. S. Naval Hospital Yokosuka:
DSN Fax: 315-243-8976
Commercial Fax: 011-81-46-816-8976
U. S. Naval Hospital Guam:
DSN Fax: 315-344-9249
Commercial Fax: 671-344-9249
USNH Okinawa does not provide screening for Army and Air Force. Please use the websites below to access this service:
Air Force: https://www.militaryonesource.mil/family-relationships/special-needs/exceptional-family-member